Call for Staff & Student Volunteers

ICME 2025 calls for student volunteers to contribute to the organization and good conduct of the conference in Nantes, France from June, 30th to July 4th.

Becoming a volunteer provides a unique opportunity to interact closely with fellow students, young researchers and other peers as well as to meet and exchange more easily with all attendees. As a volunteer, you will get a Non-author Full Registration, providing you with access to all the paper sessions, workshops, demos, and social events (including Gala dinner). Notice that the non-author registration cannot cover an accepted paper.

For non-local volunteers, we can offer hotel accommodation when possible (shared with one or two other volunteers). A complimentary lunch is offered to all volunteers for the five days of the conference.

Requirements

We encourage early-stage researchers, including undergraduate, master, doctoral students or postdocs, to volunteer. Priority will be given to students. No prior experience as a volunteer is required to apply: we are looking for people who are friendly, enthusiastic, and reliable.

Volunteering will include duties such as basic tech support and discussion monitoring for all sessions, and welcoming and providing guidance for attendees throughout the conference. As no prior experience is required, training and information will be provided during orientation.

The following considerations will influence selection:

  1. Students from underrepresented groups are especially encouraged to apply.
  2. The number of volunteers from each region, institution, and research group may be balanced to ensure broad participation.

As student volunteer, you will be expected to:

  1. Contribute around 20-25 hours of volunteer work during the five days of the conference.
    2. Be punctual and show up on time to your assigned tasks.
    3. Be positive, friendly, enthusiastic, and good with communication in english.

How to apply

Please use the following link to apply: ICME Student Volunteer Application 

Important dates

Student Volunteers application deadline: May 16, 2025.

Applicants may be contacted by email for interview and selection.

Student Volunteer chairs: